STAR-TIDES Program - Quick Start - Create a Meeting Using HarmonieWeb Adobe Connect

FAQ

Quick Start - Create a Meeting Using HarmonieWeb Adobe Connect

Prerequisites

1. You have an account at harmonieweb.org.

2. You have logged in to harmonieweb.org.

3. The Adobe Connect Login web part is added to a page available to you.

Steps

1. Launch Adobe Connect. On the Adobe Connect Login web part, click Launch Adobe Connect.

2. Create a New Meeting. In the new My Home Page window, do the following:

a. Click New Meeting.

b. Enter meeting information. Note that items with a red asterisk (*) are required.

c. Type the Name of the meeting. This is required information.

d. If desired, type a Custom URL for the meeting. Otherwise, leave blank and the system will automatically generate a URL.

e. Type Summary information for the meeting. This information will be included in the meeting invitation.

f. Enter the Start Time of the meeting.

g. Select Template - choose the template for the meeting. There are three default templates, one each for an Event, a Meeting and for Training.

h. Select the Language. The default language is English. This is required information.

i. Choose who can Access this meeting. You can choose between registered users and accepted guests, or allow anyone who has the url for the meeting. By selecting Only registered users and accepted guests, the meeting host can approve or reject each guest who attempts to enter the meeting.

j. Enter your Audio Conference Settings. If you have set up an audio conference, you may enter the information here. This information will be included in the meeting invitation. Otherwise, select Do not include any audio conference with this meeting. Note: Audio conferencing is not included in HarmonieWeb's Adobe Connect account and must be accomplished through an outside service of your choice.

k. Click Next.

3. Select Participants. Notice that there are two lists on this page. The left hand list displays Available Users and Groups. The right hand list displays Current Participants for yourmeeting.

a. Highlight the first group or user you wish to invite to the meeting. Click Add in the lower right hand corner of the list. Note: if you wish to add participants who are not registered users of HarmonieWeb, please see the Tip at the bottom of this page.

b. Once you have finished adding groups and users, click Finish. Your meeting information will be summarized on the page.

4. Send Invitations. On the Meeting Information page, do the following:

a. Select Invitations from the menu bar.

b. Select the drop down arrow in the To field. Select the invitation recipients. You may choose between All Hosts, Presenters and Participants, Hosts only, Presenters only or Participants only.

c. If you wish to attach a Microsoft Outlook calendar event (iCal) to the e-mail message, select the checkbox next to Yes, otherwise, click the checkbox to de-select it.

d. Review the Message Body. Add any additional information, or leave as shown.

e. Click Send.

5. Logout of Adobe Connect. In the upper right-hand corner, click Logout.

Tips

To invite participants who are not registered users of Harmonieweb,

Make sure you have sent an invitation to yourself (as Meeting Host). You can always enter your meeting and send a new invitation and select Hosts only.
Once you have received the invitation e-mail, forward to those participants who are not registered users of HarmonieWeb.
The non-registered user can click the link in the e-mail to access the meeting.

If you selected access for Only registered users and accepted guests, when your non-registered user attempts to enter the meeting, a pop-up window will appear, and the Host will have the opportunity to Approve or Reject the guest.
If you selected access for Anyone who has the URL, the non-registered user will automatically gain access to the meeting.

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